Software is a Raw Material.
Not an Overhead.
In a brewery, you measure success by the Cost per Litre Produced.
In a business, you should value Software by the “Cost per Unit Produced”.
A Case File is your Unit of Production
Vizabiliti Pricing:
We don’t charge you for “seats” or “office space” in the cloud. We charge a Flat Fee per Active Casefile per Month.
- Production File: No Work? No Cost. If your pipeline slows down, your JustXhale bill shrinks automatically.
- High Volume?: High Predictability. You know exactly what your “Input Cost” is for every case you take on.
- Directly Billable: Because our cost is tied to a specific file, you can move it from “Overhead” to “Disbursement” and recover it from the client.
- Efficiency tied to cost: The more productive and efficient your staff, the lower your cost. This approach drives your whole operation to close Casefiles asap,
Statistics regarding the Admin “Self-tax”
Global data shows the following perspectives around adopting a document management system.
Consider those that are applicable to your business.
Vizabiliti Return On Investment
Reporting
Stop the “Invisible Stall“
“Stalled Files: Casefiles are often stuck in admin limbo waiting for a document, a signature, or a follow-up.
Solution: The Vizabiliti “Active Reporting” layer through dynamic Status indicators and Overdue reminder flags.
Reality: By moving documents through your system just 20% faster, you increase your firm’s capacity to handle new business and invoice quicker.
Risk & Compliance
Compliance shouldn’t be a full-time job.
The Reality: As a professional, you are a target for POPIA. Keeping client data in unencrypted folders or physical cabinets is a massive liability.
The ROI: It’s not just about saving money, it’s about avoiding the catastrophic cost of a data breach or a professional negligence claim due to lost documents or data exposure via Whatsapp and Emails.
Billable Hour Protection
Stop searching, start billing.
The Problem: Admins spend an average of 1 hour a day looking for “that one version” of a file.
The Solution: Vizabiliti ’s lifecycle stacks mean your case files are exactly where they should be. No more digging through nested folders or emails.
The Math: If your billable rate is R1,200/hr and you save just 15 minutes a day, the system has paid for itself five times over by the end of the month.
Resource Planning
Headcount Optimization
Overload: Small firms often hire “spare” capacity to handle spikes in work.
Solution: With Vizabiliti , you can move people between teams and offices instantly or allocate a staff member to several teams based on their expertise. You optimize your existing headcount.
The ROI: Grow your book of business by 30% before you need to hire your next admin person.
Hard Cost Recovery
The cost of your filing operation.
Direct Savings: Stop spending on paper, filing clips, lever arch files and high-volume printing.
The “Space” ROI: For a small office, every square meter counts. Turning a filing room into a productive workspace or reducing your office footprint is an immediate rental saving.
Audit Trail
Casefile Story on the fly
The “Who”: Visible tracking of the team member involved with every action.
The “What”: Every step and action is reported in a chronological timeline helping with full context and history.
The “Delivery”: Export dynamic reports to CSV/PDF if needed for clients or billing details.